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Important dates & fees

 

Important dates

 

December 1, 2025
start of registration & abstract submission1

Note: Each conference participant should register individually.

March 15, 2026  March 31, 2026 (deadline extended)
deadline for abstract submission & copyright transfer​​​
Note: Only one abstract may be submitted per registration.
 
March 31, 2026
notifications of abstract acceptance to authors, and invitations to submit full paper for publication in Chemical and Process Engineering: New Frontiers journal
For abstracts submitted on or after March 16, the date of the notification of acceptance or rejection will be provided in the email confirming the submission of the abstract.
 
April 15, 2026
deadline for revised abstract submission (if requested)
 
April 30, 2026
deadline for early bird registration payment2
 
April 30, 2026  May 15, 2026
deadline for full paper submission (via editorial platform) to Chemical and Process Engineering: New Frontiers journal
Note: Due to a change of the publisher's platform, articles to the special conference issue can only be submitted after April 20
 
June 20, 2026
deadline for standard registration payment
 
July 20, 2026 
deadline for booking a room within the guaranteed pool of rooms at the Galaxy Hotel (conference venue)
 
September 15, 2026 

deadline for poster submission3 

deadline for late registration payment

 
September 20-23, 2026 
conference days
 

Conference fees

 

Regular participant fee:
 

Early bird fee paid up to April 30, 2026 –  2200 PLN
 

​​​​Standard fee paid between May 1 and June 20, 2026 – 2400 PLN

Late fee paid between June 21 and September 15, 2026 – 2600 PLN

 

Student/PhD student fee4:
 
Early bird fee paid up to April 30, 2026 – 1700 PLN

Standard fee paid between May 1 and June 20, 2026 – 1900 PLN

Late fee paid between June 21 and September 15, 2026 – 2100 PLN

 

The conference fee includes:
  • participation in conference sessions
  • publication of the abstract in the conference materials
  • conference materials
  • coffee breaks, lunches & dinner (on Sept. 21)
  • welcome cocktail, conference banquet & other attractions
Please note that the conference fee does not include accommodation and the cost of publication of articles in Chemical and Process Engineering: New Frontiers journal.
Note: All amounts are gross amounts exempt from VAT.

1 To proceed with the abstract submission, create an account on Registration tab, Login and go to Abstract Submission tab.

2 To proceed with the payment Login into your account and make an order on Payment tab. 
3 In addition to the traditional poster session, posters will be published on the conference website and will be accessible for registered participants only after logging in. More details will be provided later in Poster & presentation guidelines tab.
4 A valid document certifying student/PhD student status must be sent to the conference e-mail address okichip25@pk.edu.pl (please put ‘Certificate Your_surname’ in the subject line of the e-mail) promptly after completing the order in the system.

 

Payments

Conference registration fees must be paid via bank transfer. A pro forma invoice containing all necessary payment details will be sent by e-mail automatically after completing the registration order in the online store, which can be accessed under the Payments tab available after Login into your individual user account on the conference website. Please note that cash payments on-site will not be possible – all fees must be paid in advance via bank transfer.

 

Cancelation policy

We understand that sometimes unforeseen circumstances may prevent attendees from participating in the conference. All cancellation requests must be submitted in writing via email to the conference organizers: okichip25@pk.edu.pl.

Cancellations received up to August 15, 2026, will receive a full refund. No refunds will be issued for cancellations made after August 15, 2026, or for no-shows. Substituting a registered attendee with another person is allowed. If the replacement falls under the same registration category (e.g., Regular or Student/PhD), no additional fee will be charged. If the replacement is in a different category that requires a higher registration fee, the difference must be paid before the substitution is confirmed. Please notify the organizers in advance with the full details of the replacement attendee.